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Service 1 |
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Consulting Services: Everything Starts Here |
Hosting a conference involves a wide range of tasks, for example, arranging a venue, putting together a budget, and setting up an administrative organization. Using our many years of experience in conference organizing, Simul will draw up a detailed proposal tailored to your conference goals.
Publicity, preparations, budgeting, venue selection, organizational setup; fundraising and tax exemption measures; schedule planning and management, on-site preparations/operations/post-conference arrangements; minutes, financial reporting, etc.
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Service 2 |
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Secretariat Services: Leave the Logistics up to Us |
Conference preparations are complex: making and maintaining contact with a variety of people in Japan and overseas as well as getting ready for the event, checking everything is in place, and running the conference itself. Simul takes care of all the back-office functions, so that conference hosts can concentrate on their own work, free from any language difficulties.
Dealing with foreign-language inquiries via e-mail and telephone; issuing invitations; contacting speakers; accommodation, transport, ticketing, and visa arrangements; hosting committee meetings; schedule and budget management, etc.
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Service 3 |
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Language Support: Simul–the Language Professional |
Our international conference organizers reflect positively on the host country with their outstanding language skills. Top-class language skills are crucial across all aspects of conference management, from day-to-day organizing to publications and signage. Naturally, our interpreters, translators, and bilingual assistants are skilled linguists, as are the conference organizers who manage them.
Announcements, programs, invitations, minutes, proceedings, tape transcription, websites; simultaneous and consecutive interpreting; masters of ceremonies, hospitality staff, reception/secretariat/operational staff, minutes-writers, stenographers, etc.
Click here for a description of our minutes-writing and tape-transcription services.
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Service 4 |
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Venue Database: Choosing the Best Venue |
In our nearly 10,000 interpreting assignments every year, not to mention our simultaneous interpreting equipment rental and conference organizing work, Simul uses a wide variety of meeting facilities and hotels. We can supply information on the most suitable venues from the viewpoint of budget, number of participants, facilities, accommodation capacity, ease of access, experience with conferences, etc.
Hotels, conference halls, public facilities, universities, corporate facilities; number of conference rooms, size, layout, equipment available, venue operators, accommodation capacity, conference rates, shuttle buses, catering, attractions, etc.
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Service 5 |
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Equipment Support: Equipment Specialists Are Part of a Comprehensive Backup Network |
Simul International has a sister company that specializes in the rental of equipment for simultaneous interpreting. We can offer a total package: the interpreters, the equipment, and the people to operate it. Our professional operators provide comprehensive backup right from their involvement in pre-conference planning meetings.
Simultaneous interpreting systems, chairperson/participant microphone systems with voting function, video/slide/overhead projectors; video camera crew and photographers; satellite conferencing, Internet broadcasting (streaming or on-demand), video conferencing, Internet conferencing, etc.
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Service 6 |
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Registration Support: Taking Care of the Registration Process |
We can assist with managing correspondence and registration. Our original computerized registration system ensures consistent management of the complex registration process.
Participant registration; confirmation of registration, fee payments, and accommodation arrangements; speaker registration; receipt and screening of papers, notification of acceptance; information for accompanying persons; confirmation of event attendance; etc.
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Service 7 |
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Printing and Production Services: From Nametags to Conference Proceedings |
Conferences require a variety of documentation, beginning with the program of events. Translation between Japanese and English or other languages also needs to be considered, along with rules for terms of address and terminology. Our experienced translation teams (including translators, quality-controllers, and editors) and conference staff produce high-quality documentation to the standards that overseas participants expect.
Guides, circulars, posters, pamphlets, letterheads, envelopes, programs, abstracts, presentation materials, invitations, nametags, nameplates, lists, minutes, proceedings, CD-ROMs, etc.
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Service 8 |
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Venue Logistics: On the Spot, on the Day |
We set up a complete logistical structure to ensure that every aspect of a conference runs smoothly: in the venues for the opening and closing ceremonies and plenary sessions, at reception desks, in the meeting rooms where papers are delivered, at receptions and other events, and at exhibitions and poster presentations. Our highly experienced staff, including a general manager responsible for total oversight, on-site managers, and assistants at each venue make sure every participant's needs are met.
On-site managers, masters of ceremonies, off-stage announcers, receptionists, secretariat and hospitality staff, interpreters assigned to individuals or groups, ushers; logistics manual, order of proceedings, rehearsals, etc.
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Service 9 |
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Other: A Professional Team, Chosen by Professionals |
Hosting a conference involves a broad range of functions. Simul's conference organizers effectively bring together a team of professionals from various fields who can provide high-level services to meet every need.
| Travel services |
Ticketing, accommodations, tours, transport |
| Events |
Planning and stage-managing for attractions and events |
| PR |
Advertising and public relations |
| Decorations/installations |
Venue and stage decorations, signage, installations, etc. |
| Specialized equipment |
Satellite and Internet broadcasting |
| Security |
VIP and general security |
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